SCHOOL CRISIS PREP – what to do first? Use a Prioritization Matrix – Full Analytical Criteria Method

Administrators are bound to have generated a hefty “to do” list following a comprehensive assessment of school safety needs.  So, where does one begin when addressing school safety concerns?  The process can be efficiently addressed through a prioritization matrix.  The following steps will allow for stakeholder input and produce an objective, clear hierarchy of needs.  Give it a try!

Prioritization matrix:  Full Analytical Criteria Method

  • Conduct individually to give everyone a voice in what happens
  • Begin with the school day, then progress to after-school events and weekends
  • This will be local culturally-influenced – in this example, the school district and community place a premium on school connectedness practices.

GOAL

Rank the priority hierarchy of school crisis preparedness activities (compare y axis to x axis)

 CRITERIA   (compare vertical to horizontal axis)

A. Building walk-throughs with first responders

B. Update classroom crisis flipcharts

C.  Update visitor check-in process

D.  Produce safety newsletter for parents

E.  Conduct lock down drills

F.  Check all entrances and internal door locks

G.  Film PSAs for school culture

H.  Implement a school safety reporting system

Weighting

1 = equally important

5 = more important

10 = much more important

.5 = less important

.2 = much less important

 

A B C D E F G H TOTAL RANK
A

X

1

5

10

5

1

5

5

32

2

B

1

 X

.5

10

1

5

10

1

28.5

4

C

1

1

 X

10

1

5

10

1

29

3

D

.2

.2

.2

 X

.2

.2

5

.2

6.2

8

E

1

1

.5

10

 X

1

10

1

24.5

5

F

1

.5

.5

10

.5

 X

10

1

23.5

6

G

.5

.2

.2

10

.2

.2

.2

6.5

7

H

.5

1

1

10

1

5

10

 X

33

1

Red number = ranking update visitor check-in process versus update classroom flipcharts.  The respondent indicated that both were of equal importance and therefore put a “1” in the box.

Blue number = ranking implement a school safety reporting system versus produce safety newsletter for parents.  The respondent indicated that it was much more important to implement a school safety reporting system and therefore put a “10” in the box.

Per the matrix, your top 3 priorities are:

  1. Implement a school safety reporting system
  2. Conduct building walk-throughs with first responders
  3. Update visitor check-in process

When will there be time to address these prioritized items?

  • By decreasing time spent on discipline through PBIS and Restorative Practices by 15 minutes per day liberates 45 hours during a 9-month school year.
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